It is important to evaluate the potential effectiveness of each meeting even before organizing it. If a meeting is necessary, then the organizer must prepare for it and prepare the participants. During the meeting, you need to make sure that the planned topics are discussed, key people have spoken, opinions are being taken into account, everyone fits into the planned time and there is someone to document the decisions and tasks. After the meeting, all meeting participants and interested parties should be informed about the outcome of the meeting and the further actions.

Work meetings serve many purposes – meetings can serve as an effective way to inform others, help to see new perspectives, introduce new policies, solutions and possibilities. The cornerstone of a constructive meeting is undeniably the preparation of the organizer of the meeting. Only those employees whose actions or decisions depend on the outcome of the issue to be resolved should be invited to the meetings to avoid wasting time for other colleagues. 

A well-organized and structured meeting can be both efficient and time-saving. Professionally conducted meeting can under no circumstances become a time thief, because the purpose of the meeting is to systematize the activity and reduce wasted time.  We hope that using these techniques, you will be able to ensure that your next work meetings are result-oriented and promote productivity in daily work.