Next, it’s time to assess the venue options from a practical point of view. Any space you choose will need to have all the essential gear and facilities to ensure that your meeting runs smoothly from start to finish, so visit a range of spaces in person to find out whether they cut the mustard.

For example:

• Is there private parking available on-site?
• How many bathrooms are there? Are they clean?
• Is the space large enough for your team and does it have sufficient seating?
• Is it accessible to people with disabilities?
• Is there a suitable AV system?
• What about projectors and screens, laptops and tablets? Do you need any other tech equipment?
• Is there free Wi-Fi available?
• Is there an efficient heating or cooling system in place?
• Does the venue offer in-house catering?

Work out a checklist of everything you need ahead of time, then take it with you when you go to check out space.

Of course, to maximize productivity, you can also rely on the Luxafor Pomodoro Timer, a USB-powered digital timer with custom work-break timings and a colored LED display. Use it to break your meeting down into bite-sized chunks, allowing you to avoid getting bogged down and ensuring that everyone stays focused and attentive.