Is Your Business as Efficient as Planned? Tips and Tricks to Boost Productivity

October 21, 2024

Procrastination gets a bad rep. But…maybe it shouldn’t.

With workforces running lean with fewer employees, everyone wants productivity to be at the forefront of their minds. Sadly, studies show that 48% of employees self-report being productive less than 75% of the time. So, if an employee has a 40-hour work week, that means that only 10 of those hours are reported as productive.

So, what if we told you that there is a way for employees to procrastinate, and it is not a bad thing? In fact, it could actually mean happier employees. A recent survey found that 82% of employees said feeling happy and engaged at work is a key driver of their productivity, so this technique is something that employees should certainly consider embracing.

In This Article

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Set SMART Goals and Tangible KPIs

Any attempt at improving business efficiency should start with a concrete vision for your company’s future. After all, how can you assess current efficiency if you have nothing to compare it to? Identify the SMART goals that will inform your development as well as key metrics you want to improve, such as customer acquisition rates, ROI, logistics and warehouse utilization, etc.

You can then start identifying processes, workflows, employee activities, third-party vendors, and other factors that impact productivity. Carry out regular assessments to pinpoint areas to focus improvement efforts on and standout practices and employees that should be encouraged.

Source: Pexels

Communicate Openly

An assessment will identify major issues and the action needed to address them. However, it may not account for inefficiencies and pain points employees encounter during day-to-day operations and in specific situations. The simplest way to help is by conducting a survey or series of interviews and getting first-hand accounts of employee concerns.

However, this only works if you foster an environment that encourages open communication and doesn’t punish individuals who speak up about uncomfortable but potentially damaging issues. Catching such concerns early on can prevent significant time loss or equipment failure in the future. Moreover, it shows you value employee opinions and may improve motivation since employees feel their input has merit.

Busy Tag: Stay focused and avoid distractions

Let everyone know when you wish to stay focused, use the pomodoro timer & more!

I WANT TO KNOW MORE

Track Time & Automate

Tracking time will help you uncover how many time sinks happen daily due to redundant tasks or inefficient processes. It’s essential to take a top-down approach to eliminating such inefficiencies.

Employees perform worse when colleagues continually disrupt their flow with trivialities or non-work-related banter. However, excessive meetings and even multitasking have been proven to reduce people’s ability to apply themselves to a task, resulting in lower output.

Along with eliminating distractions, automation is among the most impactful anti-time-wasting measures. Billing and invoicing, the initial stages of customer support, data entry, marketing campaign deployment, and document management are just some of the tasks automation can take over, leaving people free to devote themselves to higher-order tasks and innovation.

Source: Pexels

Make Use of Technology

Even if technology doesn’t seem to impact your company’s operations, not using it to improve various aspects of business equates to leaving money on the table.

Are you a restaurant owner? Cultivating a strong social media presence and engaging with customers online will boost your ratings and diner count. Construction company? Customer Relationship Management software will centralize client information, track ongoing projects, and help with estimation. Even if you’re a niche local business, SEO and an informative website will help more customers find you more easily.

Part of achieving better productivity is ensuring a working environment that’s safe, both physically and from digital threats. Data breaches and ransomware cost companies whose leadership thought they were too small to come under attack financially in terms of reputation and customer trust.

A sound cybersecurity strategy focusing on protecting business accounts and digital assets will minimize the dangers. Firewalls, anti-malware, and strict access controls will help build up resilience to attacks from outside and within. Moreover, tools like password managers for IT teams are worth considering. They are affordable investments yet offer considerable protection for the dozens of accounts you and your employees need by supplying each with and safely storing unique, uncrackable credentials

Embrace Data-Driven Decisions and Adaptability

Your business produces invaluable information on product outputs, warehouse statuses, customer satisfaction, engagement, and much more each day. Utilizing this information through AI-powered data analytics tools leads to previously undiscovered insights that will let you make informed decisions. For example, you may uncover logistics inefficiencies or trends to help you better predict the need for material or product storage.

These insights may also uncover inefficiencies that should be eliminated. For instance, it might be time to shelf a product the public is losing interest in instead of throwing money and resources at a revitalization campaign that will bring modest results. Accepting new developments and adapting to meet them head-on will ensure you remain standing despite market whims.

LUXAFOR HELPS PEOPLE TO ACHIEVE THEIR GREATEST PRODUCTIVITY LEVELS WITH A WIDE VARIETY OF OFFICE PRODUCTS. LET’S BE PRODUCTIVE TOGETHER!

Show your colleagues when you're busy!

And eliminate the main cause of lack of productivity - distractions.

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