Productivity During the Pandemic: 7 Tips for Managers to Share

The coronavirus has affected how many businesses are run and have stretched the boundaries of workplace flexibilities unexpectedly. Organizations that would typically follow the traditional norms and cultures of the workplace and its system have reverted to the more modern remote working approach to keep up with productivity while ensuring that everyone is safe. 

Even those organizations that had the remote working system had to expand that considerably because of the pandemic. It is clear that nothing is the same again, and everybody has to find a way to adapt. Companies must continue to run, and employees must continue to be productive regardless.

This puts a strain on the managers as the onus is on them to ensure continuous productivity from the employees. To help them out, here are some tips from college papers on how managers can ensure productivity during the pandemic amidst the new work from home system. 

1. Know your employees and their interests

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There is much information that employees receive that are not so important to them. Up to 62% of emails that they receive are not vital to them. This much useless information overwhelms them and makes them ignore most messages that they receive. This will lead to them missing out on the most important ones as well. 

To get their attention, you have to send them only messages that are relevant to them, no more no less. The fact that they are working from home makes it harder for you to have their attention. This means that you need a deep understanding of what they need and what interests them. 

This might lead you to segregate your team based on their topics of interest and the kind of information relevant to them. 

2. Create the ideal content type

When it comes to communication with a group of individuals, a wrong approach to consider is the one-size-fits-all approach.

It will help if you learn to adapt your content to the type of internal audience that you have. All your employees do not have the same kinds of content preferences. As much as you can, you have to adapt your content in a way that suits everyone or almost everyone, at least. 

Some of your employees might prefer watching short videos, while others want to read a post or listen to a podcast. Adapting your content to the recipient is the best way to ensure that it’s useful. 

If you do not know your employees’ content preference, send out a survey asking them to fill in their individual choice. This will help you make sure that everyone gets the vital information that they need in a way that they enjoy it. 

3. Communicate with the right channels

Communicate with the right channels

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Now that your workforce doesn’t work from a central location, it is hard or impossible for you to do one-on-one communication. While you might be tempted to use one channel to communicate with all your employees because it is easier, it might not be sufficient. 

This is the time when you get to understand that you have a multi-generational workforce. So, using one communication channel might not cut it for people of different generations. Some of your employees might prefer to speak with you through the phone. 

Some might prefer to get all the information through custom papers emails. Others want all the information that they need on the company’s intranet. It might be through an app for some others. It works differently for different people. 

4. Make sure all employees are reachable

If you want to be sure that all your employees got the information you sent to their preferred channels in time, make sure that your internal communication is mobile friendly.

For instance, your sales team might find it challenging to keep up with new sales presentations you made, the sales update, or the templates to follow. However, you can help them by sending a notification to them after preparing new material for them. 

The most important thing is for your employees to get all the necessary information that they need to be productive at their job. 

5. Personalize your messages

We have made it clear already that not all information is essential for all employees, and they should only get the ones that are important to them. Otherwise, you will be disturbing them with too much irrelevant information.

To help them succeed and be productive at their work, personalize the information that you send to your employees. Otherwise, you will distract them and force them to go through a pile of unnecessary information to find the smaller bit of information relevant to them. 

This might lead to two significant issues:

  • Firstly, they will be losing too much time trying to process the irrelevant information sent to them. The amount of time that they lose in this process will directly tell on their level of productivity. 
  • Secondly, you have them guessing which information is useful for them to give attention to. 

The only way to avoid a situation like this is by knowing your audience and segmenting your content accordingly. This will save time and also help boost their creativity

6. Get your employees’ feedback

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There are many apparent benefits to remote work. However, it can be challenging at the same time. For instance, your employees can get lonely and start to feel disconnected as they are working remotely. It is also possible for them to find it challenging to balance their work at home in their daily life

So, while you communicate with your remote workers, be careful about how you do so because you can affect their morale, well-being, and even motivation. Also, you should already know that when your employees do not feel motivated, their productivity level reduces.

It is even worse if they are remote workers. They can easily get disturbed by loved ones when their home turns into an office. In order to deal with interruptions, you can suggest tools such as Luxafor Bluetooth or Luxafor Flag that will help them increase productivity while still maintaining the work-life balance. Either way, this is why you have to check on them from time to time and also get their feedback. 

7. Connect both remote and non-remote employees

Working remotely can make your employees feel lonely and disconnected from others. It is your duty as the manager to ensure that they don’t feel the way. You have to connect all your workers (both remote and non-remote workers). Research by McKinsey Global Institute discovered that companies that link their employees have up to 20-25% more productivity. 

Your employees would find it challenging to create or maintain personal connections when they don’t work together in a central office—no lunch breaks or water cooler talks. However, the fact that they are working from home does not mean they should lose that connection or feel disconnected. 

You only have to create a virtual space for all your employees to connect and share their insights, business trends, best practices that they find interesting. 

Conclusions

Companies are looking for ways to continue to work and ensure employee productivity during this pandemic. This has increased the strain on the managers. They now have more work to do to ensure that everything works accordingly, and they maintain productivity during this pandemic

Do you want to build and maintain new habits? Get your free PDF version of the Don't Break The Chain calendar and start today!

Do you want to build and maintain new habits? Get your free PDF version of the Don't Break The Chain calendar and start today!

Author's Bio

Kurt Walker has been working as an editor and a copywriter at college paper.org reviews in London for 3 years, where he provides assignment writing service and finance assignment help. He is also a professional content writer and journalist in such topics as inspiration, productivity, education, and technologies.